Title: AP Associate

Job Summary

Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.

CORE VALUES

Integrity

Ability to follow policies/practices and make good morale decisions in every day life. Demonstrating superior honesty, fairness, and discretion based on a very high ethical and prudent moral character from a personal, organizational, and social perspective. Complying established policies, practices, and internal value system to ensure all actions are in line with the organization’s ethical standards.  Recognizing the impact of unfavorable ethical acts and goes out of the way to ensure behavior is unquestionable to represent the organization well.    

Caring/Collaborative Teamwork

Soliciting and sharing ideas, providing respective input and support. Consistently fostering collaboration and respect among all stakeholders (inside and community) by asking/ensuring that all feedback is heard and addressed within the group channels to help everyone collectively reach their goals.  Demonstrating “role model” behavior utilizing a high level of enthusiasm, commitment, and interpersonal skills to drive goals through collaborative synergies.  Communicating in a clear, friendly, respectful business-standard way to create positive relationships and interaction between both internal/external customers.

Innovation

Quickly learning the background, details, and processes to create quality work on time.  Researching, analyzing, and creating enhancements for area of responsibility that creates demonstrable impact to the goals. Networking with individuals for continual feedback and input to reflect and stretching thinking that creates synergies and enhanced ideas for stronger outcomes.

Continious Improvement

Continually researching new techniques and development opportunities to enhance current skill sets in the areas of dress, communications, presentation skills, and technical performance.  Providing recommendations on trends related to the area that may be transferable to other areas of the organization on an on-going basis. Willingly putting in extra time and effort in crisis situations; goes the “extra mile” to ensure goal is met.  Getting job done efficiently. 

Accountability/Ownership

Taking ownership of the aligned goals and areas of responsibility to ensure objectives are fully met. Making themselves available to others and follows up, as needed, for mutual goal-attainment.  Setting enhanced objectives for self to continually challenge the organization to rise to new heights. Demonstrating optimal inclusiveness and seeking diverse approaches/input on an on-going basis.

Responsibilities

  • Review and process invoices, check requests and expenses to employees and vendors. 
  • Prepare and process weekly accounts payable checks for signature.
  • Prepare documentation and support to establish new vendors as needed.   
  • Research statements and reconcile to A/P sub-ledger.
  • Monitor accounts to ensure payments are up to date and review invoices that are on hold pending approval.   
  • Resolve invoice discrepancies.
  • Correspond with vendors and respond to inquiries.   
  • Assist in month-end closing and routine audits.
  • Maintain payment records by filing the payment vouchers timely and in their correct A/P paid bill file.   
  • Sort U.S Postal mail received at Dungan location as well as the inter-company mail.
  • Reconcile Petty Cash.

Supervisory Responsibilities

Manages staff and carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, terminating and training employees; planning, assigning, and directing work; appraising performance; counseling employees; addressing complaints and resolving problems.

Qualifications

  • High school diploma or GED
  • Minimum of 5years accounting related experience and/or training; or equivalent combination of education, training and experience.   
  • Good organizational skills and the ability to prioritize key functions of the department
  • Good written and verbal communication skills.
  • Proficient in the use of Microsoft Office and other applications as applicable, plus the ability to learn company used applications as required.
  • Familiarity with accounting software highly desired.

Physical Demands

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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